A&E Outreach Coordinator

Congratulations, Alvin! We’re so excited to have you on board this upcoming year. We think you’re going to be an awesome attribute to our team and couldn’t believe in your capabilities more. This upcoming year will be full of challenges, opinions, excitement, etc, and in turn, will be a lot to handle at times and at other times there will feel like little to no work. This is something that comes with this job; an understanding that some weeks you’ll work more than your given hours (especially when we have an event that week) and some weeks you’ll work bare minimum hours and feel like you don’t have enough work to do in office hours. Both are fine, as long as we’re meeting our goals and deadlines and selling tickets. With that said, we’re stoked to have you on board! Here’s my contact info for the future: natrlew@uw.edu, 425-736-2733.

UW net ID: asuwaeoc

password: fettywap420

• Weekly A+E Meeting for an hour to an hour and a half.
• Checking email to make sure you’ve answered any questions.
• Following up/making meetings with entities to ensure open communication for making inclusive programming.
• Working with Multimedia Coordinator to make social media posts/outreach in the community to get advertising our events to be a priority.

• In general, setting up a lot of meetings with different entities, RSOs, groups, etc. Making sure that these meetings fall before deadlines for finding artists/performers for a certain date. For example, for an event in February, we’ll want to have plenty of conversations about who might give a talk or do a comedy show (etc.) by, latest, November, and have those situated out with offers by around that time. That means before we have those meetings the weeks prior, you’ll want to contact a bunch of RSOs and ASUW entities to get a feel for what ideas we should bring to the table. TLDR: if we want a social-justice related performer, schedule plenty of meetings months before to bring those community-driven ideas to our table.
• With the above mentioned, you’ll want to maintain working relationships with RSOs and entities and we’ll want to think of you as the face of our entity. When you set up meetings, make sure you give them an idea of what you’re looking for (just ideas, ideas and monetary support/recognition, etc) and give them time to find time that works for them. Establishing positive relationships with on and off campus groups is a huge part of our entity that we all want to make a bigger goal this upcoming year.

In a really positive sense, I’ll be around next year (and Ania and Austin, too!), so we’re here to make sure you constantly have a sense of what to do for the first quarter. I know it can be challenging setting up meetings, making them work in your schedule, and then feeling like your voice is heard in meetings- so make sure when you really believe in something and its viability among students that your voice is heard.

Dawg Daze is a little less of an important section of entertainment for us, as it isn’t really our event to curate. However, Fall Fling is technically a part of Dawg Daze- see below.

For Fall Fling, we’ll be starting planning pretty soon (June, July, we’ll all be in coordination). We’ve already started thinking about who it is we want to feature (with budget in mind), but gathering student opinion will be important in order for us to fully make Fall Fling an event people will want to go to.

I’d say this is where you come in the most. HUB Capp gives us funds (lots of funds) all year to put on awesome programs. Think Broad City, Laverne Cox, Demetri Martin, etc. We want to do socially-focused programs (Killer Mike), comedy shows, shows about entertainment, photography, journalism, mountain-climbing; anything you can imagine, if it will generate popularity among students and the public.

We’re a small committee of arts-focused people, so while we all love putting on events like Jon Wexler and Broad City, we also realize sometimes we curate to a specific audience over and over again rather than a lot of different audiences. It is easy to forget that this is not what WE want to see, but what the student body wants to see, regardless of whether or not it’s our favorite project in the world. Those are the events that usually sell out, really.

This is where you come in, making sure you’re hitting a lot of entities and RSOs (WAC, BSC, ASC, Rainy Dawg as well as groups like the design community, the dance community, the Hip Hop Student association; even groups like Husky Winter Sports can be valuable assets (do they think Sean White would bring a lot of outdoor-invested people? Or is he too played out? etc). Think of everyone as an asset towards making programs that are holistic and awesome.

Spring Show is our huge music event for the year- so we’ll be looking for input from students of all different backgrounds and varieties. You will be the person who would put out a survey (earlier in the year) for students to respond to that might ask ‘Who Do You Want See for Spring Show?’ and do some sort of promoted FB survey and link that to our Twitter, Insta, etc. Generating student opinion from as many sources as possible on an event that we want to be available to everyone and FREE is really important.

Maintaining ASUW relationships is definitely an important part of being Outreach Coordinator. They can help fund our programs a lot (and acts as sponsors, so we’ll throw up their logo on the posters, FB, give them shout outs, etc). Groups like BSC, WAC, GPSS, ASC, Rainy Dawg, even the BOD always has good advice and input.

We’ll help with sending all of our contacts for RSOs and ASUW entities but an important thing to remember is it’s all about who you decide to connect with. Your connection with YEOC and the business community and DSP could be really valuable in gaining insight into events that have to do with marketing, business, entrepreurship, tech, etc. Use those groups as assets in making decisions for programming.

You and I (Natalie), the Multi-Media Coordinator, will work together to make social media posts, get posters out there, communicate about design, etc. Since I worked (sorta for a short time) as the Outreach Coordinator, I have a great deal of insight into how you and I need to work together efficiently and effectively in order to make sure deadlines are hit and we (almost) sell out events. Getting familiar with making FB sponsored posts, maybe the analytics of our site, and more would be great for you to do, as well as getting familiar with what sort of material you’ll want to post on our site and how frequently. Making an itinerary for how often you’ll want to post and what sort of content will be helpful for me in aiding you, making designs and little Instagram posts for you to post whenever is easiest to promote an event. Feel free to always be in contact with me, ask questions, etc; especially for these first few months when learning the ropes can be challenging but a lot of fun!