SARVA Co-Directors

General Information

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Hello! Welcome to the transition documents for SARVA Co-Director.

We’ve included some helpful information from our last transition docs as well that we think can be helpful!

What SARVA does, elevator pitch:

-Preventative and Supportive programming:

-Preventative programming for the wider school (consent trainings, panels about toxic masculinity)

-Supportive programming (open mics, discussion groups like Me Too in the Middle East, Courageous Self-Care)

-Advocacy: Behind the scenes work to create a culture of consent/respect/care on campus, resources for survivors

-Examples: We worked hard on an online reporting service that stopped being an option last year, we meet regularly with Advocates and the Title IX coordinator to get information and relay it back to students

Things to split your time with and how often to do them:

-Planning and executing yearly events & campaigns

-Most of your events should be collaborations with JCC or other diversity entities. They will be better events, more well attended, and get at SARVA’s mission to be intersectional. All of our favorite/best events from this year were collaborations with other student entities from communities that have an engaged and interested constituency.

-Use <a href=”https://docs.google.com/document/d/1D8JJg08Zll-f1zjPE3OvWOVYgKkmKQ8eYaim8hN541U/edit?usp=sharing”>this document</a> to see what you need to do when! It’s a lot to keep track of but you definitely get into a groove and it becomes easier.

-<a href=”https://docs.google.com/document/d/10aBpAmur-73Sy6TVNwJ7MXd4Oh9-sShVpQixc1vz_Mo/edit?usp=sharing”>This is a document</a> with all of our events and campaigns from all year, how they went (with notes from collaborators where applicable), and contacts. (this is from 2020-2021)

-How often: Do this when relevant but check regularly on progress of events and needs.

-Attending other people’s events inside and outside ASUW, especially JCC events

-How often: Do this every week. I’d recommend trying to find on event to go to a week. Pick something you are excited about and go to learn/enjoy and be supportive! It’s important to get involved in community.

-Spending time with your Co-Director in the office and discussing SARVA vision, dividing up duties

-Come up with the yearly vision together and make sure that you are both very excited about it.

-Regular and as-needed meetings

-Regular: JCC, meet with SAO, Senate (you can outsource these to interns).

-As-needed: Meetings with advocates, GPSS, Valery (Title IX Coordinator), Peer Health Educators leadership, Greeks Take Action, Multicultural Greek Council, other JCC members

- Survivor conversation circles (we had these weekly – can decide frequency to your liking)

-How often: Do this as needed and regularly.

-Team meetings (interns, leads, Co-directors)

-How often: Do this every week.

-Answering your emails and other office items

-<a href=”https://docs.google.com/document/d/15qoVEudC9cfIqs6AY2xg0z_N99g3MH9NOxaRFaJoOzI/edit?usp=sharing”>Here is the master key</a> with usernames and passwords to all accounts associated with our office (I do not think any of the login credentials have been changed from this list, but if you have issues logging in connect with ASUW Office of Communications to gain access).

-Set an out of office reminder for winter and spring break and then one at the end of the year! These make a big difference and make you look so much more professional. Send out any final check-in emails if you are leaving the office and have a big event coming up.

-How often: Do this once every day that you are in the office.

-Advocacy

-Working on Tri-campus efforts, resources for survivors, trainings offered/required by the school

-How often: Do this as needed, as you decide is something you are passionate about.

- A group called LEDA health wants to partner with SARVA next year to supply us with plan B and STI self testing kits we can have available at our office for our constituents. You should see a letter of intent from a Hannah Chamberlin with more information about this in the <a href=”mailto:asuwdsa@uw.edu”>asuwdsa@uw.edu</a> email address, follow up with her about this during fall quarter

- Survivor Conversation Circles

- We started this this year as a way to give all students the space to heal and grow together – this is basically a safe space that is run by a local DV shelter (DAWN) who brings in an advocate and social worker to ensure a safe and supportive environment

- they will create all of the content and agenda for each meeting, all you have to do is communicate with them for scheduling, advertise, and help out where you think is necessary.

- I would recommend also sharing this resource with professors in the GWSS and psych, lsj departments and more as they can be a great tool to sharing information with students and get a larger turn out — this is a unique and extremely valuable resource and the fact that it is free is rare – make sure people know about it!

- Since this circle is led by a mental health professional, reaching out to the UW Counseling Center can also share this really helpful resource to students who need it

- Email <<a href=”mailto:Lindsey@dawnrising.org”>Lindsey@dawnrising.org</a>> and <a href=”mailto:KendallM@dawnrising.org”>KendallM@dawnrising.org</a> to get the ball rolling on this, if you mention you are the new sarva co-directors and you want to get in touch about re-starting the circles, they should know what you are talking about

- See this website for more info about the circles: <a href=”https://www.canva.com/design/DAEyA-WeHQ0/wppgSzNofpWD8cAQc-5cmA/view?website#1:welcome”>https://www.canva.com/design/DAEyA-WeHQ0/wppgSzNofpWD8cAQc-5cmA/view?website#1:welcome</a>

- We hosted these once a week, but one every two weeks may be more optimal for consistent turn out

-Budgeting

-You should start tracking your expenses as soon as you get into the office. Even if you spend nothing in a month, make a note of that. Since the Finance and Budget Director will send you monthly reports on your expenditures, keeping a budget spreadsheet for each item’s cost and then also a sheet of monthly summaries might be helpful. Their budget tracking is always just a little behind so you are the only one who knows the true balance of your budget if you are keeping up with it. It might make sense to include a way to track whether or not an expenditure is in the works or definitely spent already (check boxes for “expected”, “awaiting confirmation”, “spent”). I’ve included a <a href=”https://docs.google.com/spreadsheets/d/1fZV_GyUCjYQuqdDtXeo2p1u2V893VsUYWZpghnFluuY/edit?usp=sharing”>sample budgeting spreadsheet here</a> and a <a href=”https://docs.google.com/spreadsheets/d/19D2JyD63gX8bTc218twwbrbvriXYLhzjERUA1ozBjmM/edit?usp=sharing”>monthly summary sheet here</a>, but feel free to modify. I started this too late, so my spreadsheets from this year are not model spreadsheets though you are free to take a look at them. Although you have line items in your budget, you can look at everything under “Other Contractual Services” as a lump sum. Sit down with the F & B Director at the beginning of the year and have them walk you through your budget and what each line item can be used for.

-How often: Add expenditures to the budgeting spreadsheet whenever they occur and create monthly summaries of spending at the end of each month- as needed and monthly. You will have additional duties in Winter quarter of advocating for the total amount in next year’s budget so it will be good to have ideas about what you are spending in total this year to help advocate for next year’s budget. Be thinking ahead about ho much money you will spend in the whole year and ways that you can use your budget so that we continue to have as many resources as possible.

Key Advice:

Build your team:

Make sure to lead with understanding for people before everything else. Compensation for people’s value is important because people should not be giving of themselves and doing good work for free as it undervalues them. Build a good relationship with your Co-director, be honest with them and ask them to be honest with you about issues and capabilities, work as a team, and always lead with care. If you choose to exchange numbers, which might be a good idea for communication outside of office hours, always begin with asking if they are working right now or if you can ask them a work question. Make sure you have a standard of being honest in answering those questions. Whenever you get the chance to, ask them how they are doing and spend some time genuinely building a relationship with them that goes beyond work.

Your interns work for free so recognize that and hire folks who will do the job well but don’t set up demanding expectations for them. Disperse the work when you can and provide as much personal and professional development as you can. Having a good team and healthy workplace for all depends on your attitude too, so work with your Co-director as a team to make that happen. <a href=”https://drive.google.com/drive/folders/1_FiYcZFqfBLzXsLT4iFeU8AYu_3Akuv7?usp=sharing”>Here is all of our material</a> from interns were hired in 2018-2019. In the google drive to the asuwdsa sarva account you will find more current interviewing materials. Our app was open 2 weeks and had plenty of applications for each position (3-9).

As I mentioned, your interns are coming to you for healing, with desires to get involved in something they care about, and for professional development. They may be the people you reach most meaningfully the entire year. Focus energy on them, their leadership and ideas, and making it a good experience for them. Maybe attend in-person trainings together! Ideas could be Harborview trainings, Health and Wellness trainings, etc. Team lunches are also great.

<ul>

<li style=”font-weight: 400;” aria-level=”1″>Volunteers: Volunteers are super valuable and important to the organization! Many times, they have extra reach or insights in communities, and this will serve as connections to novel opportunities! Like interns, volunteers do work for free and often out of passion for the missions of SARVA, so it’s important to recognize and appreciate them for the work that they do. To create a more cohesive team, get to know your volunteers and encourage your interns to do the same. Include them in meetings and events. Getting to build relationships with volunteers is extremely fulfilling and rewarding!</li>

</ul>

Focus on Collaborations

I can’t emphasize enough that the best events you do, if you decide to do events, will be collaborations with diversity entities. Prioritize these and be respectful and humble in your approach. If you do not share an identity with a group, center their leadership and fill a supportive role by paying honorarium, getting food, or reserving the room. Meet with them often before and then do a follow up meeting after to hear what they thought of it. We know that sexual and relationship violence disproportionately impacts marginalized communities at higher rates. Your work should pay attention to that and the events you do should highlight the narratives of people who are generally left out of the discourse (white, cis, straight, able-bodied, mainstream female-identifying folks control and make up the current discourse). When you collaborate with other groups, always be asking what they would like from you and if that is not even attending the event, respect that. Step back and step up as needed.

This job is an opportunity to take the privilege of a budget and a platform and redistribute it. Use your budget to bolster collaborations in ASUW and also outside- hire community members from UW and off-campus to lead workshops and the like. Pick people who do not already have a platform (if possible) and give a platform to the non-mainstream narratives in conversations about sexual and relationship violence that I mentioned above (not white, cis, straight, able-bodied, female-identifying folks) whenever possible. Keep in mind that you cannot (officially) pay honorarium to UW students, faculty, and staff. We have found ways around this in the past but it was not easy and requires some finessing on your part with your SAO.

Finally, do not take the work of leading and conducting workshops on yourself as you are not trained or compensated for that level of work. There are so many off-campus and on-campus groups that can do a better job than you can and have expertise in particular communities that you do not- take advantage of them and use your budget on them. Although I listed all of our contacts for events that we did, <a href=”https://docs.google.com/document/d/1lPG3IiEjB52x_nQ45bK4gixom4OBk9I66k5KEveRlzk/edit?usp=sharing”>here</a> is another list of all the groups in the area that have been brought in in the past.

Self-care:

This work can be as challenging as it is rewarding and fulfilling. Because of the emotional demands of your work, it can be easy to bring your work home with you. This is why it is important to take care of yourself! Avoid working past your hours or chronically checking your Slack, and when things get hard, allow yourself to take a step back and give space to your emotions. It’s hard to be an effective co-director when you’re burnt out and it’s hard to recover from that point so prevention and preparation is key. Don’t feel bad about setting boundaries and prioritizing your needs when things get tough. Have a support system and check in with yourself (and each other).

Miscellaneous Tips:

<ul>

<li style=”font-weight: 400;” aria-level=”1″>While I’m not sure how the pandemic will be in the future, for some of the events during the in-person transition, it is normal to experience slow or inconsistent turnout. Be patient, and consider implementing RSVP forms to decide between hosting remotely and in-person. </li>

<li style=”font-weight: 400;” aria-level=”1″>Similarly, consider implementing a hybrid model for the first few weeks (COVID willing). One strategy that worked well for us was to set aside a regular block of time dedicated to being in-person at the office and also working remotely on other days. </li>

<li style=”font-weight: 400;” aria-level=”1″>When it comes to designing Powerpoints for the workshops, downloading free templates online is a very easy way to make aesthetic and easy-to-read slides with minimal effort. </li>

<li style=”font-weight: 400;” aria-level=”1″>Establish a mode of communication that loops all of your team together! Whether that’s a Notion page, separate Slack channel, or consistent emails, it will be easier to maintain transparent and accessible communication and allow you to know what’s happening in your team.</li>

</ul>

Tips for writing YOUR transition docs:

-Keep a log of everything you did that year as you go! You will participate in things that don’t feel like big events and so are easily forgotten. Make a document with the details you want to enter from each event and then just fill our that template every time with notes. It will help a lot when you get to transitions.

-Modify or add to the documents we leave you! They are yours now so feel free to add/change anything we missed.

-Check in with your co-director often about things you are proud of and that you think went well and maybe keep some personal notes on what you would’ve liked to hear that we didn’t tell you.

-Know that every year will be different- the people in charge of SARVA, the needs of the university, the structure of ASUW and resources at UW. You can set them up for as much success as possible but you can’t predict exactly what they will need. Just give it your best shot and leave as much info about what you experienced as possible!

Finally, here is my personal email: tonimrende@gmail.com. While I am graduating this spring quarter I will become a graduate student come fall and am excited to see how SARVA develops with your new leadership and insights! You are welcome to email me anytime with questions and I will get back to you as soon as I can.

Additionally, my personal email: <a href=”mailto:junechang.2000@gmail.com”>junechang.2000@gmail.com</a>. I will graduate this spring quarter but I’ll continue to be working in the U-District this next year. Feel free to reach out at any point! I’d love to hear from you guys.

Good luck! You’re going to do a phenomenal job, and we are so proud of the both of you.

UPDATE: ALL THE CORRECT PASSWORDS ARE IN THE WORK COMPUTER. SO DON’T WORRY. YOU WILL HAVE ACCESS ONCE COVID IS THROUGH

Gmail, UW net ID, Drive, ect.

Username: asuwadsa

password: wendell209$#5

Instagram, twitter:

Username: asuw_sarva

Password: UNSURE ATM. Some things got moved around and we’re locked out for the moment.

Facebook: We’re making one!

Print Code: asuw-sarva

Budget Number: 16-9413

HUB Reservation:

User name is <a href=”mailto:asuwdsa@uw.edu”>asuwdsa@uw.edu</a> (the directors email)

Password: sarvaactiv18

So it’s fall quarter and you are starting your new job! Congratulations!

The first quarter can seem overwhelming so start by taking stock of what you have

<ul>

<li style=”font-weight: 400;” aria-level=”1″>In the office (131L) </li>

<li style=”font-weight: 400;” aria-level=”1″>The website

<ul>

<li style=”font-weight: 400;” aria-level=”2″>Update resources as needed </li>

<li style=”font-weight: 400;” aria-level=”2″>Update information as needed → do this through wordpress log in (see password doc) </li>

</ul>

</li>

<li style=”font-weight: 400;” aria-level=”1″>Discuss as co-directors how you want to organize your team

<ul>

<li style=”font-weight: 400;” aria-level=”2″>Historically we have had 2-3 interns depending on our presence in senate (This is something you should push for with the senate liaison to get the most amount of representation for survivors as possible!)

<ul>

<li style=”font-weight: 400;” aria-level=”3″>This included:

<ul>

<li style=”font-weight: 400;” aria-level=”4″>Project management intern – works with co-directors to plan and execute events </li>

<li style=”font-weight: 400;” aria-level=”4″>Comm intern – manage social media presence</li>

<li style=”font-weight: 400;” aria-level=”4″>Senate intern (If applicable)

<ul>

<li style=”font-weight: 400;” aria-level=”5″>For past descriptions of each of these roles, simply search for job descriptions through the sarva co-director email drive and various iterations from various years should pop up that you can take as much from or as little as you want to create your job descriptions </li>

</ul>

</li>

</ul>

</li>

</ul>

</li>

</ul>

</li>

<li style=”font-weight: 400;” aria-level=”1″>In hiring interns (should complete by the end of fall Q)

<ul>

<li style=”font-weight: 400;” aria-level=”2″>Communicate with the correct channels of personnelle through ASUW to make sure you are following protocol </li>

<li style=”font-weight: 400;” aria-level=”2″>Start by creating a google form to gauge interest with informational questions about which position they are applying for, why they are interested, their email, resume, and any other questions you feel are appropriate </li>

<li style=”font-weight: 400;” aria-level=”2″>Select candidates for brief interviews if you feel it is needed or applicable (ie you have multiple qualified candidates)

<ul>

<li style=”font-weight: 400;” aria-level=”3″>Sample interview questions can be found on this drive through a search the doc should be called (Interview questions 2021-2022) </li>

</ul>

</li>

</ul>

</li>

<li style=”font-weight: 400;” aria-level=”1″>Meet with your interns frequently and check in with them on a regular basis to make sure they have everything they need and know you are available to them! And remember they are unpaid students first, so if they ask for grace give it to them </li>

</ul>

<ul>

<li aria-level=”1″>Get in contact with DAWN for SCC (see general transition doc info) </li>

</ul>

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<li aria-level=”1″>Leda health is also an organization who may contact you </li>

</ul>

<ul>

<ul>

<ul>

<li style=”font-weight: 400;” aria-level=”2″>In the asuwdsa email you may see an email from a hannah from this org with a draft letter of intent to work with SARVA, in it you will see how they intend on collaborating with you and I recommend it as they have an abundance of resources as well as boots on the ground (ie have lots of plan B and options for testing that they can distribute to students on SARVA’s behalf) </li>

</ul>

</li>

</ul>

</li>

</ul>

<ul>

<li aria-level=”1″>Establish connections with Multicultural Greek Council </li>

</ul>

<ul>

<ul>

<li style=”font-weight: 400;” aria-level=”2″>Email the president of MGC as every chapter in MGC is required to attend a training for sexual assault awareness each quarter. They have stated interest in having SARVA be the main provider of these events! While Panhellenic already has a relationship with SARVA, the MGC is a valuable community that we have yet to break into.

<ul>

<li style=”font-weight: 400;” aria-level=”3″>The upcoming officer’s contact information is MGCpresident@uw.edu</li>

</ul>

</li>

</ul>

</li>

</ul>

<ul>

<li style=”font-weight: 400;” aria-level=”1″>If you want to you could shoot to have an event by the end of the quarter but if you feel like it is too much and instead want to focus on other things such as updating resources, raising awareness, etc. feel free to do what feels right! This position is up to you so you can do as much as you want with it

<ul>

<li style=”font-weight: 400;” aria-level=”2″>My fall quarter I got situated, updated resources, created an informational poster to have posted in the dorms, hired interns, and familiarized myself with asuw and other entities and it took up more than enough of my time </li>

</ul>

</li>

</ul>

<ol>

<li>Welcome to Winter Quarter!

<ul>

<li style=”font-weight: 400;” aria-level=”1″>This is the quarter to start hosting events if you feel you want and to prep for SARVA month</li>

<li style=”font-weight: 400;” aria-level=”1″>By the end of this quarter you should have everything ready to go advertising and material wise for SARVA month </li>

<li style=”font-weight: 400;” aria-level=”1″>Start the quarter by meeting with the project management intern to plan a skeleton of what you want to plan for SARVA month and work from there to build out the ideas, make a time line, and plan for the month

<ul>

<li style=”font-weight: 400;” aria-level=”2″>For more info on SARVA month see the sarva month doc!</li>

</ul>

</li>

<li style=”font-weight: 400;” aria-level=”1″>Since BB will be studying abroad, it wouldn’t hurt to get a head start on solidifying the skeleton and start ideating content for the events and workshops

<ul>

<li style=”font-weight: 400;” aria-level=”2″>SARVA month goes by fast, and there will be little time for planning once things start. The sooner you prepare and work ahead, the easier it will be when things really amp up. </li>

</ul>

</li>

</ul>

<ul>

<li style=”font-weight: 400;” aria-level=”1″>Meanwhile you can work on collaborating with other entities to put events together! We hosted successful collaborations with Livewell and the QSC during this quarter as well as having our conversation circles running </li>

</ul>

</li>

</ol>

<ol>

<li>SARVA Month should be the main focus of your Spring Quarter

<ul>

<li style=”font-weight: 400;” aria-level=”1″>Aim for about one event per week with one or two long running informational campaigns or other types of campaigns (ie like a one love fundraiser) to round out the week </li>

<li style=”font-weight: 400;” aria-level=”1″>These events can be whatever you want! While we see the biggest turn out for events that are educational and can be counted towards requirements for programming, any event you think is worth putting on is worth it

<ul>

<li style=”font-weight: 400;” aria-level=”2″>Poll constituents to see what they want </li>

<li style=”font-weight: 400;” aria-level=”2″>Collaborate with other JCC entities and RSOs to ensure larger turnouts </li>

</ul>

</li>

</ul>

Ideas can include:

<ul>

<li style=”font-weight: 400;” aria-level=”1″>Candle lit walk </li>

<li style=”font-weight: 400;” aria-level=”1″>Take back the Night</li>

<li style=”font-weight: 400;” aria-level=”1″>SARVA 5k </li>

<li style=”font-weight: 400;” aria-level=”1″>Long term support circle </li>

</ul>

We continued with our survivor conversation circles throughout SARVA month but if that is too much you can adjust as needed by contacting DAWN

If you are doing any events that require use of outdoor space at the University outside of tabling you will need to submit a UUF form (this would include the 5k, a silent walk, take back the night etc).

<a href=”https://uwspecialprograms.org/uuf-info/uuf-request-form/”>https://uwspecialprograms.org/uuf-info/uuf-request-form/</a>

If you want to reserve a table, room for an event or anything else do so through this link:

<a href=”https://hubres.uw.edu/hubres/”>https://hubres.uw.edu/hubres/</a>

(log in information on the Password document)

Ideally by the beginning of the quarter the majority of planning is done for SARVA month and you can focus on effectively advertising and executing the events. The rest is up to you!

<ul>

<li style=”font-weight: 400;” aria-level=”1″>Social media has been our main way of advertising. Make sure to collaborate with your social media interns to discuss and post ahead of time to allow for sufficient marketing

<ul>

<li style=”font-weight: 400;” aria-level=”2″>Some ideas we had were to set certain themes and color/design schemes to make everything look more cohesive</li>

<li style=”font-weight: 400;” aria-level=”2″>Promoting on social media accounts that have more followers (such as using the entity spotlight on the ASUW instagram page or SmirkUW) can help boost turnout!</li>

</ul>

</li>

</ul>

<ul>

<li style=”font-weight: 400;” aria-level=”1″>Make sure to reach out to other entities early and frequently to make sure your events get advertised to the largest group of people that they can </li>

<li style=”font-weight: 400;” aria-level=”1″>Reaching out to related RSOs can also increase your reach by a lot </li>

</ul>

</li>

</ol>

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A message from The Office of Volunteer Opportunities from 2020-2021 and suggestions from the 2020-2021 SARVA Directors:

“OVO (drake is shaking rn) exists to help entities recruit volunteers for the ASUW and to foster the larger volunteer community so that everyone feels welcome in the offices no matter what entity they volunteer for.

If you have questions about ASUW Volunteer Policy, want to open a volunteer application, want to select interns (and write the internship description), or send a message to all of the ASUW Volunteers, go to the Employee Portal at “employee.asuw.org”, go to the “OVO Resources” tab, and you will find Google Forms or PDFs with all of this information and more!

It is important that you use the “Request for a Volunteer Application” form for all of your volunteer applications so that OVO can check them, post them on the website, and advertise them in a timely manner! If you choose to make your own form, there is a place to indicate that and OVO will simply review it, but send those through the provided Google Form.

If you will be selecting interns there is a new process this year. It’s not complicated but check out OVO’s “How to Select an Intern” guide, also located in the employee portal.

Once reviewing this information you can always reach out to OVO at asuwovop@uw.edu”

Interns: SUPER IMPORTANT

– Have weekly intern meetings, no matter what! Set up the time and reserve the room BEFORE each quarter.

– Find meeting times weekly or biweekly to meet with anyone that was not able to attend intern meetings.

– My personal ideal meeting structure: slides to check in! Look in the Drive.

– Encourage interns to have own events, programs, etc. Allow for ideas to be spread and lots of brainstorming!

– Have individual check-ins with interns after giving out assignments, before/after events, and at the end of each quarter. e.g. check in with them all the time to ensure they’re comfortable with everything.

Volunteers:

Volunteers are a great resource. They allow you to increase your programming, and generally builds a community around SARVA making it about more than just the employees. It is much better to get your volunteers early in the year. Though once you have your interns you can assess which ones you think should have volunteers and how many. Then as people being to sign up schedule volunteers for orientations (you will probably end up having to do a few) to tell them about the structure of SARVA, what we do, and what we expect from them. Then give their contact info to their Interns and they can get to work! We had the volunteers joining all throughout the year, so feel free to just leave the survey open until you feel it should be closed.

– If using volunteers try to arrange a volunteer meeting before so everyone knows exactly what they need to do!

– Print off/email any and all instructions for the events volunteers are working on, in order to ensure they know exactly what they’re doing. Make it so clear that anyone and everyone can understand.

– Send out monthly emails to volunteers and anyone signing up for SARVA information about events coming up and ways to get involved.

– Encourage volunteers to come to you with ideas/questions/suggestions to ensure that constituents are having their voices heard.

– Send a Google Forms survey out to constituents every quarter to assess how the quarter went. Possible questions: Did you feel that SARVA was present this quarter? Did you attend any events, how did they go? How can we improve our presence? How can we address problems you see?

– Send a Google Forms survey out to interns every quarter to assess how the quarter went. Possible questions: How can intern meetings be improved? Did you feel like your voice was heard? Did you enjoy your assignments? How could you enjoy them more?

– Send Google Forms survey out to volunteers after a large event (such as the 5k), to assess how to improve. Possible questions: Did you feel comfortable in your role? Did it seem organized?

– Try to make these surveys anonymous to ensure you’re getting accurate results and to protect privacy.

<ul>

<li>All of these past surveys are in the drive so I encourage you to look at them!</li>

</ul>

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To reserve a room in the HUB:

<ul>

<li style=”font-weight: 400;”> Go to http://hubres.uw.edu/hubres/ and log in with the director’s login (<a href=”mailto:asuwdsa@uw.edu”>asuwdsa@uw.edu</a> sarva14)</li>

<li style=”font-weight: 400;”>Request an availability request for the time, day, number of people, and type of event</li>

<li style=”font-weight: 400;”>Once that goes through the HUB will email you within a couple days to let you know if they have a room that fits your parameters. In that email will be a form that you will need to fill out, sign, and turn into the front desk. </li>

<li style=”font-weight: 400;”>Remember: reserving rooms in the HUB does cost money and their rates change depending on what the room is being used for. </li>

</ul>

Reserving a room through Time Schedule

<ul>

<li style=”font-weight: 400;”>Only certain rooms can be reserved through Time Schedule. The rooms that can be reserved should be listed here: <a href=”http://www.css.washington.edu/buildings/”>http://www.css.washington.edu/buildings/</a>.</li>

<li style=”font-weight: 400;”>Choose a room that fits your requirements. Some questions to ask yourself when looking for a good room: does it matter where the building is on campus? Do I want fixed chairs or chairs that can be moved? Do I want chairs with tablet-arms attached? How many people will be in this room?</li>

<li style=”font-weight: 400;”>Email <a href=”mailto:times@uw.edu”>times@uw.edu</a>. Give them the following information: which room you want to reserve, what date you want it reserved for, what time you want it reserved for, which campus group you’re with, your name, and your phone number (this is VERY important).</li>

<li style=”font-weight: 400;”>You should receive an email saying that Time Schedule received your email.</li>

<li style=”font-weight: 400;”>You will either get an email with further questions from Time Schedule, or you will receive an email with the details of your room reservation. The details will look like this:

2018-ABDZEMASUW WI SARVA MEETINGS

ASUW WI SARVA MEETINGS (this and the line above are the title for your reservation)

Event Type: Meeting – Student

Event State: Confirmed

Organization: ASUW

Category(s): Student Organized Event

TH 530-720P (day of the week & time of your event)

Expected Headcount: 30

Registered Headcount: 30 (this and the line above are detailing how many people the room fits)

Audrey Webbs- (206)-XXX-XXXX cell (this is the name of the person organizing the event and their phone number)

Event Start End Reservation Start End Comments

Thu Jan 10 2013 5:30PM 7:20PM 5:30PM 7:20PM (this is the date and time the room is reserved for)</li>

</ul>

UUF:

https://depts.washington.edu/sprogram/uuf-info/uuf-request-form/

Do this type of request 4-6 weeks in advance

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<ol>

<li>Title IX videos</li>

<li>Podcast</li>

<li>Make sexual harassment curriculum</li>

<li>Advertise to FIGS to get it together</li>

<li>Tik Tok account usage</li>

<li>Work with Greek Community to establish more workshops</li>

<li>Work with Multicultural Greek Community to establish a relationship + workshops</li>

</ol>

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Hello,

Congratulations on your new position! You’re going to learn a lot in this upcoming year and I am super excited for you. I’ve left a folder containing thorough transition documents on the SARVA google drive. If you do not have the log in the email is asuwdsa@uw.edu and the password is dt_0719+ . The other Co-director’s email is asuwadsa@uw.edu and the password is wendell209$#5 , the transition documents are shared with both email accounts and are in a folder labeled “Transition Documents for 2022-2023 co-directors). Please reach out over email (tonimrende@gmail.com or junechang.2000@gmail.com) if you have any questions.

Best,

Toni & June

SARVA Co-Directors

General Information

Transition Info

Logins/Passwords

Fall Quarter

Winter Quarter

SARVA Month

Interns and Volunteers

Surveys

Events, Campaigns and Programming

Reserving Rooms

Ideas for SARVA

Letter to successor

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