Student Health Consortium Director

Tammy what’s good!

I’m super excited to see where you take the SHC next year. I’m trying to be brief, but as I write this, I know that this might end up becoming a novel. Here we goooooooo!

• • A fish rots from the head. Your level of leadership and ability to lead will be tied to the success of the SHC next year. It’s all up to you and your judgment on how to best lead this organization to whatever goal of success you want to have happen. However, if you aren’t all the way there, neither will your events nor intern team. You have to be comfortable leading others and standing by your opinions. Be ready to hold your intern/lead team accountable when they fall short or disappoint you, it always happens from time to time (more info about team/interns/leads below). I trust your abilities and leadership though. You’ll be great and ready for whatever next year throws at you! Alright on to some business…
  • Attend the “How to Program Efficiently” (or whatever it is called) at the Fall Orientation, whatever is its counter program is pretty much useless. It’ll be held by Trevor Whiton, the Programming SAO Advisor and he’s familiar with the SHC and a great source for advice when putting on large scale events. Programming is key and you’ll need to have it down, in order to be an effective director next year. The SHC is a programming entity and needs to make that change ASAP to still maintain relevance on campus! That should honestly be a big goal for you, rebrand the SHC to the campus at large so that our events can hit home to everyday students!
  • Focus on intersectional programming and advocacy through JCC
    • What I liked doing was working with the directors of the diversity commissions in ASUW + 131. It is great to reflect health & wellness values in the programs that these groups put on and it’s always great to interact with different members of the UW community that are intersectional and have their respective health crises.
  • Update website regularly
    • This is a “low-key” to-do item, but still nice. It’s a nice platform to share with constituents and the public, what the SHC does. A lot of people, email the SHC account asking to have their resources listed, so look into this!
  • Working with HUB Reservations → Mei-Chun
    • hubres.uw.edu/hubres
    • https://depts.washington.edu/sprogram/uuf-info/uuf-request-form/
    • Get all of your materials in on time and reserve materials/rooms ASAP. I was infamous there this past year and really want you to change the narrative in your year! Mei-Chun is who you’ll be coordinating with for the large scale events (EBEB) so be on her good side and be on it!
  • Budgeting/Money
    • Your budget for this is is $9,900 (I believe), this is down from $10,900
    • You can’t use your budget for food, gifts/prizes, and giveaways so be wary of that and know where to get them. Here are some resources that can be loopholes
      • Justin Camputaro’s Discretionary Fund: Used for buying food
      • Healthy Huskies: They can provide funding for any event that surrounds one of three things: Mental Health, Drug/Alcohol Abuse, and Sexual Assault (I might be wrong on one of them, don’t hate me!)
      • O&MAD has a nice fund that can be used
      • Working with Denzil J. Suite and Student Life

• • 11th Annual Everybody Every Body Fashion Show (EBEB)
    • Planning this event will be a straight up bitch from time to time, please excuse my language. Here’s the rundown:
      • It is scheduled for Friday, February 15th, 2019. This was scheduled by my predecessor and had nothing to do with me. But it’s a relatively good date. I’m super sorry if this isn’t the greatest in your opinion.
        • Share this date with the Hip Hop Student Association so that your date doesn’t
      • Open model sign ups through Catalyst or Google Forms, release these early to mid November.
      • Make sure the sign up is light and easy to get through and while this may suck, try and get as many models as possible. Remember, anybody can be a model and everybody will be a model.
      • Coordinate with the Office of Communications to create a poster that you can use for marketing! Be creative and awesome!
      • At the same time, release Volunteer and Art Gallery applications, to be honest, the art gallery doesn’t have to be done it’s kind of expensive with the rentals and materials you’ll need as you look at it (all in the quote).
      • By the end of November and December, start looking for retailers that can supply clothes for your models, there’s a large list of this from years past including mine, circulating the Google Drive.
        • There are several good strategies for recruiting
          • Emails
          • Phone Calls
          • In person (especially for retailers on The Ave or U-Village)
        • THIS SHOULD BE A SHARED EFFORT BY YOU AND YOUR INTERN/LEAD TEAM
      • Create a promo video with interested models and get the word out!
      • Be mindful of any meetings or schedulings you’ll have with the Mei-Chun. She’s the HBIC of HUB Reservations and will work to get you what you want/need for this event. I can’t stress this enough, she’s the best and the real deal. Don’t be tardy!
      • Close all the apps by the end of finals weeks for Fall Quarter (mid December)
      • When it comes to matching models with a retailers, you’ll create a second Google Form/survey that will allow models to select what clothing style they’ll want to wear. Release that soon after you close the model application survey.
      • Have your retailers ready and waiting by the 2nd week of winter quarter.
      • Cut to January, hopefully, all of your models have completed the second survey. Have them matched with retailers and get them ready for fittings!
      • Work with Rainy Dawg Radio to secure hosts and DJs for the event! It’s free and if you want, you can curate a playlist for the show
      • How you deal with logistics is up to you, here is the current model used:
        Check in HUB 145 based on your color group. then we had one room for make up for one of the groups and one room for make up for another group (250 and 337 I think). THEN they went to go change in (332, 337, 340). HOWEVER THIS SYSTEM WAS A SHIT SHOW.
      • ALTERNATIVE NEW SYSTEM; just have one room dedicated to EVERYTHING for each group. But keep 145 as the check in so people can know where to go. OR you could just have them check in at their respective color groups. But you want to make sure that there’s a way to make sure that everybody is signed in. We used a google doc.
        • Example:
          • 250: Yellow Group
          • 332: Green Group
          • 334: Blue Group.
          • These are all big rooms. Just have them do all their make up and shit and change their clothes and store their stuff. Let them change in the bathroom I guess but have a volunteer there making sure they don’t lose ANYTHING.
          • then all the other rooms can be storage or support or some shit.
        • • • IF THERE’S A WAY, FIND A WAY TO BOOK IPADS OR SOME SHIT BECAUSE THAT MAKES IT EASIER TO DO THE CHECK IN SYSTEM RATHER THAN CARRYING LAPTOPS. YOU’RE GOING TO HAVE ONE INTERN DESIGNATED TO LEAD EACH GROUP AND BE IN CHARGE OF MANAGING THOSE GROUPS.

• • Use SLACK regularly. Slack is the official platform of the ASUW. Login information is listed below. You can connect with co-workers, advisors and such. It’s great.
  • YOU MIGHT BE HOUSED IN A DIFFERENT OFFICE NEXT YEAR, FIGHT TO STOP THIS. HUB 131A IS PERFECT!
  • Final note, be original and have fun with programming and in life as well! I know you’ll be great at this job next year. Even more, I’ll be excited to see you expand and thrive in this position!

• • All UW Accounts
    • UN: asuwshc@uw.edu
    • PW: Pegasus39!
  • Slack
    • UN: asuwshc@uw.edu
    • PW: Fibula45?
  • Office Computer
    • UN: asuwshc
    • PW: Greenlight318
  • Facebook
    • I’ll have you become an administrator and remove everyone else, and you can remove me as well when this is done!
  • Twitter
    • UN: asuwshc@uw.edu
    • PW: I can’t find this
  • Instagram
    • UN: asuwshc
    • PW: shchealth2017
  • Canva
    • UN: asuwshc@uw.edu
    • PW: healthrocks1617
  • Printing at the SORC
    • Log-In: asuwshc-health
  • HUB Reservations
    • UN: asuwshc@uw.edu
    • PW: shc14
  • ASUW SHC Website → health.asuw.org/wp-admin (This is used for hours.asuw.org as well)
    • UN: asuwshc@uw.edu
    • PW: Pegasus39!

Anything else I’m missing could be on a draft email called “Logistics”

• • Check-ins with interns and leads
  • Check-ins with ASUW Employees
    • A simple popping into the offices of your co-workers, saying hello, and catching up/getting to know them is pretty cool
    • Being a friendly face to all of your ASUW co-workers, you’ll never know when you’ll need these relationships!

• • This is definitely up to you. These are the important ones, but if you feel different, by all means, follow your gut/feelings
  • Fall Quarter:
    • Start making preparations for EBEB and have the sign up form for modeling, volunteers, and the art gallery ready
    • Reserve space in Red Square or HUB Lawn for HTBAH
  • Winter Quarter:
    • Have sponsors, vendors, and schools ready for HTBAH
    • Always vouch for more money in the budget, and this is the time for it. F&B has meetings during this time to see what the budget will look like next year, so be prepared. I came in guns swinging, but they still didn’t accept my increase.
    • Look into food trucks, see who’s available for HTBAH
    • Ready Mental Health Awareness Month programming (May), or at least start thinking about it
  • Spring Quarter
    • Transition Docs
    • Peace out, gracefully of course!

• • Here’s a list of the main RSOs that stay in contact with the SHC
    • MAPS (Minority Association of Pre-Health Studnets)
    • CCM (Chicanos/Latinos for Community Medicine)
    • FAHC (Filipino Association of Health Careers)
    • DIP (Diversity in Psychology)
    • PhiDE (Phi Delta Epsilon)
    • DEM (Delta Epsilon Mu)
    • CHO (Community Health Outreach)
    • Peer Health Educators
    • FIUTS
    • Green Dot
    • Healthy Huskies
      • They have great funding resources and connections
    • Joint Committee Commission
    • Student Well-Being Collaborative
    • Staff Student Well-Being Collaborative
    • Student Safety Advisory Board
    • ASUW BoD Director of Campus Partnerships: Andrew Tejero
    • ASUW BoD Director of Diversity Efforts: Favour Orji
    • ASUW BoD Director of Programming: Jack Hood
  • External Entities
    • Patricia Atwater – Hall Health – Health Promotion
    • Melissa Tumas – Health & Wellness
    • Natacha FooKune – The Counseling Center
    • Megan Kennedy – Health & Wellness  (Suicide Interventionalist/Director/Specialist)
    • Roberta Burstamente – UW Facilities
    • Denzil J. Suite – VP of Student Life
    • Justin Camputaro – Director of the HUB
    • Lincoln Johnson – He’s chill and for Ss&Gs

• • I urge you to look into continuing “Check Up On Us”. When I created it, it was an event that looked at mental health and its stigmas in the Black community. It was a great success only because communities of color look for mental health resources outside of what the university provides. By finding local professional help, people will turn out and want to learn more about deconstructing the myths and issues in that health crisis. So for this event, you should open it up to collaborations with other Diversity Commissions in the JCC and see what mental health looks like from La Raza’s, AISC’s, QSC’s, MESC’s and SDC’s point of view. I’d halt on working with ASC and PISC on this only because, they have API Cares a mental health group that does a lot of programming surrounding the topic.
  • How to Be A Hero an event centered around first aid, emergency preparedness and such was a fun event that we put on May 2018. It is imperative that you do this event again! All of our sponsors and vendors are interested in returning for the event next year and can’t wait. When it comes to planning for this you need to have several things down:
    • Local sponsors (King County Emergency Responders, Seattle Fire Department, Medic One, Nick of Time, etc there’s a list somewhere on the Google Drive)
    • UW UUF filled out with everything accounted for (Red Square space, who’s coming, any trucks or vehicles)
    • Parking for your sponsors
    • Plan this event early enough so that you can invite children and kids from schools in the surrounding area (from Seattle Public Schools)
    • What’s really nice is working with local or mega celebrities! There’s a google doc floating around the drive talking about this and has the contact information of several “heroes”. The conception of this event started with us trying to secure Chris Evans. So if you want, reaching out to individuals of that caliber would be super cool and work hand in hand with the SHC trying to be a programming entity and creating partnerships!
    • Look into securing funding or sponsors for this with Denzil of Jack (more on them later on)
    • Look into Food Trucks as well!
  • Real quick: Keep relationship with Denzil for EBEB! It’ll be fun and nice to secure food for the audience!
  • Having a greater social media presence! Grow your IG followers and follow everyone! All UW groups that make sense, ASUW employees, interns, leads, Partners/Sponsors, just go for broke!
    • Also if you’re new to Twitter, expand on it! It is a great platform and can help link you local partners as well!
  • Working with Mental Health is the one of the greatest things you can do
    • This past year, I was a part of the Mental Wellness and Education Access Task Force from the ASUW
    • It was great for what is was and created several relationships with the Mental Health and Wellness community (faculty) and its students
    • Look to restart this/continue the work was done so that it can tangibles from our work and the work you will do will come to fruition
  • SWBC (Student Well-Being Collaborative)/SSWBC/JED
    • These are all mental health groups the first being comprised of students, SSWBC the group for staff, and JED being the same as the latter but also a national advisory program
    • Attend all of these meetings so that you have an ear to the ground
  • This isn’t directly JCC, but it’s still a project. They’re working on a rebrand for outreach and exposure purposes. The activism that ASUW is known for stems from the work JCC does. Be a part of the process and work to let students know that JCC is the real deal. It might make hirings a lot better and much more inclusive.

• • I preface this by stating that THESE ARE ALL SUGGESTIONS! If you want to do your own thing, PLEASE DO. I made the mistake of sticking to the transitions docs way to tight early on and that was to my detriment. Go ahead and do what you need to do! Live your life in this position and expand on the role!
  • The SHC is a programming entity, so I’d work heavily with the Director of Programming (Jack Hood), SAO Advisor Emily and Trevor (more Emily than Trevor) and VP of Student Life Denzil J. Suite. Work on getting sponsors and creating events that are campus wide.
  • I’d also try picking a health awareness and have an ongoing awareness campaign throughout the year or quarter. It will be a great way to use funds but also interact with the campus through your programs. If you do the
  • This next one is a two-fold process that in my opinion is important
    • Create a list-serv with all of the contact information (emails) of the constituent groups that are important to the SHC (RSOs, external entities, personal people etc). You complete this by making a new UW list-serv through their program (https://itconnect.uw.edu/connect/email/resources/mailman/) or through MailChimp. If you aren’t able to do, outsource! Find someone who can, like an intern or lead, or someone in ASUW (OComm Webmaster!).
    • After the list-serv is created, create an ASUW SHC Newsletter that updates your community. You can find a platform that works for you to create this (my team looked into Canva) but do what works!
  • WORK AND COLLABORATE WITH THE DIVERSITY COMMISSIONS! SHC Programming should work and reflect its community and every community has health crises that need to heard and tending to!
  • This is might be
  • A comedy night for Mental Health Awareness Month Programming! Partner with A&E to get some good names and have ready! Mention this early on in the year so that they could potentially allocate money in their budget for this. For a good comedien(ne) it should cost around 15-20K, so make sure they know about this!
  • Working with Student Athletes
  • Traumatic Brain Injuries – There’s a group on campus called Synapse and they do work centered around this. Programming with them might be pretty cool
  • Student Health Insurance
    • I wanted to do this this year, but things turned out much differently. There are a lot of organizations working on this so it’ll be awesome in trying to collab to further this goal
  • Order condoms! Apply here to get them for free (http://gacc.advocatesforyouth.org/apply/)

• • The Office of Outreach and Involvement is the new Office of Volunteer Opportunities so be friendly and great with Teanen Chen, the incoming Director. She should be a great source of help when constructing your crew for next year.  
  • I got to explore the new intern policy this year and I took it to the extreme for the most part
  • The number of required interns for the SHC is 4, which you should totally do as well next year
  • As for Specialized Leads, I started with 10 or 11, and that number dropped throughout the year
    • Honestly, it’s best that that you hire up to 5 leads, that many isn’t necessary and it’s a lot of individuals to keep track of
  • For any questions on this, I created a SHC Field Guide in the SHC Google Docs that goes over responsibilities of each position
    • You don’t need to keep this formula for your year, you really don’t need to. If you want to create different roles for your SHC next year, by all means, go ahead!
  • Some of my interns and leads are interested in applying for this position again next year, if you want you’re more than welcome to hire them again, but know this might take up space again from those who have never been a part of the ASUW. So be judicious in this process. Be mindful of potentials/prospects who can complement your leadership style and vibe well with other members of your team. Team cohesion and connections are super important in the team construction process. Furthermore, this will be the greatest asset to use when trying to hold yourself accountable. Keep them honest and let them do the same.